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ERP ⇄ Business productivity

Brightpearl to Microsoft Teams integration — real-time, two-way sync

Keep Brightpearl and Microsoft Teams in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Brightpearl and Microsoft Teams

Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Microsoft Teams and Brightpearl.

The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Microsoft Teams is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.

Stacksync syncs Channel Messages, Chats & Chat Messages, Team Members & Users, Online Meetings in Microsoft Teams with Products, Sales orders, Purchase orders, Contacts in Brightpearl bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.

Common use cases

  • Notify an ops channel when a sync detects failed or conflicting records that need review.
  • Sync team membership from HR or identity systems so channels match the org chart.
  • Sync Brightpearl sales orders and fulfillment status with a CRM so sales and support see order state without switching tools.
  • Mirror inventory levels from Brightpearl into a database that feeds availability to storefronts and marketplaces.

Where Microsoft Teams faces customers and Brightpearl carries account records

Order, invoice, or account status from Brightpearl appears alongside the customer in Microsoft Teams, so front-line teams answer from live data.

Where Brightpearl is the HR or people system of record

Worker and organization data from Brightpearl stays current in Microsoft Teams, so the tools people use daily reflect the org as it actually is.

Master data corrections travel

A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.

What you can sync between Brightpearl and Microsoft Teams

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Brightpearl objects Microsoft Teams objects
Inventory and warehouses On-hand and allocated stock by warehouse, read for availability publishing. Tabs & Installed Apps App configuration read to audit or provision team workspaces.
Goods-out notes Fulfillment documents that carry picking and shipping status back to order sources. Teams Team containers provisioned or read to mirror org and project structure.
Invoices and payments Financial documents synced to accounting platforms for reconciliation. Channels Channel targets used for routing synced notifications and updates.
Custom fields Per-object custom attributes included in field mappings. Channel Messages Posted messages read for archiving or written to broadcast record changes.
Products SKU records with variants and price lists, synced with e-commerce and ERP catalogs. Chats & Chat Messages 1:1 and group chat content read under protected-API access for compliance use.
Sales orders Orders from all channels; the central object for fulfillment and revenue syncs. Team Members & Users Membership synced with identity, HR, or CRM ownership data.
What ships with Brightpearl ⇄ Microsoft Teams

Connect Brightpearl and Microsoft Teams for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Brightpearl–Microsoft Teams connection.

Real-time

Two-way sync

Changes in Brightpearl or Microsoft Teams instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Brightpearl or Microsoft Teams data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Brightpearl or Microsoft Teams record.

Observability

Monitoring

Track your Brightpearl ⇄ Microsoft Teams sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Brightpearl and Microsoft Teams.

How the Brightpearl and Microsoft Teams connectors work

Brightpearl

Integration surface
REST API, organized into services (order, product, contact, warehouse, accounting)
Authentication
OAuth 2.0 (authorization code grant) for current apps; legacy private and public apps authenticate with app reference and account token headers
Change detection
Webhooks for object created/updated events, with resource search polling as a fallback
Capabilities
read · write · webhooks
Rate limits
Requests are throttled per account under Brightpearl's API usage policies; bulk operations should use batch endpoints

Microsoft Teams

Integration surface
REST API (Microsoft Graph)
Authentication
OAuth 2.0 via Microsoft Entra ID; reading message content at scale requires Microsoft-approved protected-API access
Change detection
Graph change notifications (webhooks) for messages and membership; delta queries on some resources
Capabilities
read · write · webhooks
How it works

How to connect Brightpearl to Microsoft Teams — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Brightpearl and Microsoft Teams with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Brightpearl connected
    Microsoft Teams connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Brightpearl and Microsoft Teams objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Brightpearl ⇄ Microsoft Teams
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Brightpearl Microsoft Teams
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Brightpearl and Microsoft Teams integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Brightpearl and Microsoft Teams.

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