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CRM ⇄ ERP

Apollo.io to Sage X3 integration — real-time, two-way sync

Keep Apollo.io and Sage X3 in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Apollo.io and Sage X3

Close the gap between front office and back office: Apollo.io and Sage X3 share customers and status in real time, in both directions.

Apollo.io holds the customer relationship; Sage X3 runs the operations and records behind the business. The two overlap wherever the same organizations and transactions matter to both, and when that overlap is bridged by re-keying or overnight batch, each side spends the day working from stale data.

Stacksync syncs Custom fields, Contacts, Accounts, People (database records) in Apollo.io with Stock / Inventory by site, Bills of Material, GL Journals, Deliveries in Sage X3 field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set.

Common use cases

  • Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
  • Push CRM opportunity stages back into Apollo so reps see pipeline context while sequencing.
  • Sync business partners and products between Sage X3 and a CRM so global sales teams quote from current ERP masters.
  • Push orders from e-commerce or EDI channels into X3 sales orders and return delivery status.

Where Sage X3 manages people and org data: keep Apollo.io aligned

Owners, territories, and org structure informed by Sage X3 stay current in Apollo.io.

Where Sage X3 handles order-to-cash: closed-won flows through

A deal won in Apollo.io creates or updates the customer in Sage X3 with clean data, so fulfillment and invoicing start without re-entry.

Where Sage X3 is the finance system of record: money status on the account

Invoice and payment state from Sage X3 shows on the account in Apollo.io, so reps see balances before promising the next order.

What you can sync between Apollo.io and Sage X3

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Apollo.io objects Sage X3 objects
Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked. Products Item master with units, costing, and site data, synced to commerce and PLM tools.
Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. Sales Orders Order documents written from external channels and read for fulfillment status.
Tasks and calls Rep activity records synced for activity reporting and coaching workflows. Purchase Orders Procurement documents synced with supplier-facing systems.
Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. Work Orders Production orders read by MES and scheduling integrations.
Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. Stock / Inventory by site On-hand and allocated quantities per site, synced to storefronts and WMS.
Accounts Company records with firmographic attributes, matched to CRM accounts during sync. Bills of Material Product structures read for planning and costing.
What ships with Apollo.io ⇄ Sage X3

Connect Apollo.io and Sage X3 for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Sage X3 connection.

Real-time

Two-way sync

Changes in Apollo.io or Sage X3 instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Apollo.io or Sage X3 data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Apollo.io or Sage X3 record.

Observability

Monitoring

Track your Apollo.io ⇄ Sage X3 sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Apollo.io and Sage X3.

How the Apollo.io and Sage X3 connectors work

Apollo.io

Integration surface
REST API
Authentication
API key (passed in request headers); master keys unlock account-wide endpoints
Change detection
Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
Capabilities
read · write
Rate limits
Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls

Sage X3

Integration surface
SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
Authentication
Dedicated web-service user credentials (Basic auth) against configured connection pools
Change detection
Scheduled polling; no general webhook surface on the classic web services layer
Capabilities
read · write
How it works

How to connect Apollo.io to Sage X3 — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Apollo.io and Sage X3 with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Apollo.io connected
    Sage X3 connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Apollo.io and Sage X3 objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Apollo.io ⇄ Sage X3
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Apollo.io Sage X3
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Apollo.io and Sage X3 integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Apollo.io and Sage X3.

Popular · 8 of 386
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