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CRM ⇄ ERP

Apollo.io to Macola ERP integration — real-time, two-way sync

Keep Apollo.io and Macola ERP in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Apollo.io and Macola ERP

Close the gap between front office and back office: Apollo.io and Macola ERP share customers and status in real time, in both directions.

Apollo.io holds the customer relationship; Macola ERP runs the operations and records behind the business. The two overlap wherever the same organizations and transactions matter to both, and when that overlap is bridged by re-keying or overnight batch, each side spends the day working from stale data.

Stacksync syncs Accounts, People (database records), Sequences, Deals (Opportunities) in Apollo.io with Customers, Vendors, Items, Sales Orders in Macola ERP field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set.

Common use cases

  • Push CRM opportunity stages back into Apollo so reps see pipeline context while sequencing.
  • Land sequence enrollment status and outcomes in a warehouse for outbound performance reporting.
  • Mirror item availability and inventory into an ecommerce storefront or customer portal.
  • Replicate GL and AR data into a warehouse for consolidated financial reporting.

Where Macola ERP manages people and org data: keep Apollo.io aligned

Owners, territories, and org structure informed by Macola ERP stay current in Apollo.io.

Where Macola ERP handles order-to-cash: closed-won flows through

A deal won in Apollo.io creates or updates the customer in Macola ERP with clean data, so fulfillment and invoicing start without re-entry.

Where Macola ERP is the finance system of record: money status on the account

Invoice and payment state from Macola ERP shows on the account in Apollo.io, so reps see balances before promising the next order.

What you can sync between Apollo.io and Macola ERP

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Apollo.io objects Macola ERP objects
Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked. Bills of Material Manufacturing structures read for planning and costing integrations.
Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. Work Orders Shop-floor production orders tracked for status and completion syncs.
Tasks and calls Rep activity records synced for activity reporting and coaching workflows. Customers Customer master records synced with CRMs so sales works from ERP truth.
Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. Vendors Vendor master data aligned with procurement and AP tools.
Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. Items Inventory item master records mirrored to ecommerce and planning systems.
Accounts Company records with firmographic attributes, matched to CRM accounts during sync. Sales Orders Order entry documents created from web or CRM orders and read back for status.
What ships with Apollo.io ⇄ Macola ERP

Connect Apollo.io and Macola ERP for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Macola ERP connection.

Real-time

Two-way sync

Changes in Apollo.io or Macola ERP instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Apollo.io or Macola ERP data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Apollo.io or Macola ERP record.

Observability

Monitoring

Track your Apollo.io ⇄ Macola ERP sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Apollo.io and Macola ERP.

How the Apollo.io and Macola ERP connectors work

Apollo.io

Integration surface
REST API
Authentication
API key (passed in request headers); master keys unlock account-wide endpoints
Change detection
Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
Capabilities
read · write
Rate limits
Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls

Macola ERP

Integration surface
SQL Server database access, with product-level integration interfaces in newer Macola versions
Authentication
Database credentials (SQL Server or Windows authentication)
Change detection
CDC or change tracking on the underlying SQL Server database, or timestamp-based polling
Capabilities
read · write · CDC
How it works

How to connect Apollo.io to Macola ERP — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Apollo.io and Macola ERP with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Apollo.io connected
    Macola ERP connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Apollo.io and Macola ERP objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Apollo.io ⇄ Macola ERP
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Apollo.io Macola ERP
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Apollo.io and Macola ERP integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Apollo.io and Macola ERP.

Popular · 8 of 386
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