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ERP ⇄ Accounting and finance

Dynamics 365 Business Central to QuickBooks integration — real-time, two-way sync

Keep Dynamics 365 Business Central and QuickBooks in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Dynamics 365 Business Central and QuickBooks

Keep QuickBooks and Dynamics 365 Business Central agreeing on customers, invoices, and balances, whether they split the finance workload or one is replacing the other.

A dedicated finance tool and an ERP end up side by side for practical reasons: a subsidiary runs lighter software than headquarters, billing runs in a specialist system while the enterprise system holds the wider view, or the company is mid-migration and both are live. Whatever the split, the two systems describe overlapping customers and transactions, and that overlap drifts without a live connection.

Stacksync syncs Items, Accounts, Journal entries, Estimates in QuickBooks with General Ledger Entries, Journals, Dimensions, Payments in Dynamics 365 Business Central in real time and in both directions. You decide which system wins on which field, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • Reconcile payment-processor payouts against QuickBooks transactions.
  • Sync invoices and payments between QuickBooks and the CRM so sales sees billing status on the account record.
  • Create sales orders in Business Central automatically from e-commerce or CRM order records, and sync fulfillment status back.
  • Mirror items and inventory levels into external channels so stock data stays current outside the ERP.

Subsidiary to headquarters

Where QuickBooks serves a business unit and Dynamics 365 Business Central is the group system, transactions and customer records roll up continuously, so consolidation starts from live data.

Where QuickBooks handles billing: invoices land in Dynamics 365 Business Central

Invoices and payment activity from the billing side post through to the enterprise system automatically.

Migration without a hard cutover

When one system is replacing the other, run both in parallel with records matching until the switch is complete.

What you can sync between Dynamics 365 Business Central and QuickBooks

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Dynamics 365 Business Central objects QuickBooks objects
Sales Invoices Billing documents synced to CRMs and payment platforms. Vendors Supplier records aligned with purchasing and spend tools
Purchase Orders Procurement documents exchanged with supplier-facing systems. Items Products and services referenced on invoice and bill lines
General Ledger Entries Posted financial transactions read for reporting; posted entries are immutable. Accounts The chart of accounts, mirrored so external postings map to the right ledger lines
Journals Staging records for financial postings created by integrations before posting. Journal entries Manual postings exported for consolidated financial reporting
Dimensions Analytical tags (department, project) that syncs preserve for reporting integrity. Estimates Quotes that convert to invoices, synced with CRM quoting flows
Payments Customer and vendor payment records reconciled against invoices. Purchase orders Procurement documents synced with inventory and ordering systems
What ships with Dynamics 365 Business Central ⇄ QuickBooks

Connect Dynamics 365 Business Central and QuickBooks for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Dynamics 365 Business Central–QuickBooks connection.

Real-time

Two-way sync

Changes in Dynamics 365 Business Central or QuickBooks instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Dynamics 365 Business Central or QuickBooks data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Dynamics 365 Business Central or QuickBooks record.

Observability

Monitoring

Track your Dynamics 365 Business Central ⇄ QuickBooks sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Dynamics 365 Business Central and QuickBooks.

How the Dynamics 365 Business Central and QuickBooks connectors work

Dynamics 365 Business Central

Integration surface
REST API built on OData v4 (standard API v2.0), extensible with custom API pages in AL
Authentication
OAuth 2.0 via Microsoft Entra ID
Change detection
API webhooks (change notifications on subscribed entities) plus polling on lastModifiedDateTime
Capabilities
read · write · webhooks

QuickBooks

Integration surface
REST API (QuickBooks Online)
Authentication
OAuth 2.0
Change detection
webhooks for entity change events, plus a Change Data Capture query operation for pull-based deltas
Capabilities
read · write · CDC · webhooks
Rate limits
subject to per-realm API request limits
How it works

How to connect Dynamics 365 Business Central to QuickBooks — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Dynamics 365 Business Central and QuickBooks with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Dynamics 365 Business Central connected
    QuickBooks connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Dynamics 365 Business Central and QuickBooks objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Dynamics 365 Business Central ⇄ QuickBooks
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Dynamics 365 Business Central QuickBooks
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Dynamics 365 Business Central and QuickBooks integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Dynamics 365 Business Central and QuickBooks.

Popular · 8 of 386
All Dynamics 365 Business Central integrations All QuickBooks integrations Browse all integrations
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