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CRM ⇄ Accounting and finance

Apollo.io to Stripe integration — real-time, two-way sync

Keep Apollo.io and Stripe in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Apollo.io and Stripe

Sync customers, invoices, and payment status between Stripe and Apollo.io in real time, so sales sees the money and finance sees the relationship.

Finance and sales describe the same customers in different systems. Apollo.io knows the relationship: who the contacts are and what is in motion with the account. Stripe knows the money: what was invoiced, what was paid, what is overdue. When the two are connected only by exports, each side works partly blind.

Stacksync links PaymentIntents, Charges, Invoices, Subscriptions in Stripe to Deals (Opportunities), Tasks and calls, Custom fields, Contacts in Apollo.io with bi-directional, real-time sync. New customers, updated billing details, invoice status, and payment activity move in whichever direction you configure, field by field, with conflicts resolved by rules you set. The result is one version of each customer, visible from both sides.

Common use cases

  • Sync customers, subscriptions, and payment status into the CRM so sales and support see billing state on the account record
  • Reconcile invoices, payouts, and balance transactions into a warehouse or ERP for month-end close
  • Push CRM opportunity stages back into Apollo so reps see pipeline context while sequencing.
  • Land sequence enrollment status and outcomes in a warehouse for outbound performance reporting.

Collections with context

Finance sees the account owner and relationship history from Apollo.io when chasing a balance, and sales sees that the chase is happening.

Where Apollo.io tracks deals: closed-won creates the finance record

A won opportunity creates or updates the customer in Stripe with the right billing details, so invoicing starts without re-keying.

Payment status on the account

Invoice and payment status from Stripe appears on the account in Apollo.io, so reps see overdue balances before they promise the next order.

What you can sync between Apollo.io and Stripe

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Apollo.io objects Stripe objects
Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. Events The change log; each state change is an Event retrievable via the API.
Tasks and calls Rep activity records synced for activity reporting and coaching workflows. Customers The billing identity most teams match against CRM accounts and contacts.
Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. PaymentIntents The lifecycle record of a payment attempt, from creation to success or failure.
Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. Charges Individual captured payments underlying intents, used in reconciliation.
Accounts Company records with firmographic attributes, matched to CRM accounts during sync. Invoices Billing documents with line items, synced to ERPs and accounting systems.
People (database records) Prospects from Apollo's global database, pulled into downstream systems once enriched or saved. Subscriptions Recurring billing state that drives provisioning and CRM lifecycle stages.
What ships with Apollo.io ⇄ Stripe

Connect Apollo.io and Stripe for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Stripe connection.

Real-time

Two-way sync

Changes in Apollo.io or Stripe instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Apollo.io or Stripe data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Apollo.io or Stripe record.

Observability

Monitoring

Track your Apollo.io ⇄ Stripe sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Apollo.io and Stripe.

How the Apollo.io and Stripe connectors work

Apollo.io

Integration surface
REST API
Authentication
API key (passed in request headers); master keys unlock account-wide endpoints
Change detection
Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
Capabilities
read · write
Rate limits
Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls

Stripe

Integration surface
REST API
Authentication
API keys (secret and restricted keys); OAuth 2.0 for Stripe Connect platforms
Change detection
Webhooks backed by the Events API; /v1/events supports replay and backfill
Capabilities
read · write · webhooks
Rate limits
Subject to documented per-mode request rate limits; idempotency keys make retries safe
How it works

How to connect Apollo.io to Stripe — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Apollo.io and Stripe with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Apollo.io connected
    Stripe connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Apollo.io and Stripe objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Apollo.io ⇄ Stripe
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Apollo.io Stripe
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Apollo.io and Stripe integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Apollo.io and Stripe.

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