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CRM ⇄ Data warehouse

Apollo.io to Rockset integration — real-time, two-way sync

Keep Apollo.io and Rockset in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Apollo.io and Rockset

Sync Apollo.io into Rockset continuously and push warehouse results back onto CRM records, one two-way connection instead of two pipelines.

The CRM feeds the warehouse and the warehouse should feed the CRM: relationship data flows one way, and computed scores, segments, and customer context flow back. Most teams build the first half as a batch pipeline and never quite get to the second.

Stacksync does both with one connection. Sequences, Deals (Opportunities), Tasks and calls, Custom fields from Apollo.io land in Rockset as live tables, updated within seconds, and columns computed in Rockset write back to fields in Apollo.io. There is no separate ETL and reverse-ETL stack to stitch together and no jobs to babysit.

Common use cases

  • Land sequence enrollment status and outcomes in a warehouse for outbound performance reporting.
  • Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
  • Read query results back into an operational database to expose computed metrics to applications.
  • Power in-app search and filtering over synced operational data using SQL over REST.

Scores and segments back on the record

Lead scores, churn risk, or usage segments computed in Rockset appear as fields in Apollo.io, where the people working accounts actually see them.

A single customer view

Join Apollo.io's relationship data with billing, product, and support data in Rockset to build the customer picture the CRM alone cannot hold.

Cleanup that sticks

Deduplication and normalization done in Rockset can be written back, so warehouse-side cleanup actually fixes the CRM.

What you can sync between Apollo.io and Rockset

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Apollo.io objects Rockset objects
Tasks and calls Rep activity records synced for activity reporting and coaching workflows. Virtual Instances Isolated compute units that separate ingest from query workloads.
Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. Collections Schemaless document containers that ingested and synced records land in.
Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. Documents JSON records addressable by _id, written via the Write API in sync pipelines.
Accounts Company records with firmographic attributes, matched to CRM accounts during sync. Workspaces Namespaces that group collections and query lambdas per team or environment.
People (database records) Prospects from Apollo's global database, pulled into downstream systems once enriched or saved. Query Lambdas Named, parameterized SQL queries invoked over REST to read synced data.
Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked. Aliases Stable names that point at collections, used to swap datasets without changing queries.
What ships with Apollo.io ⇄ Rockset

Connect Apollo.io and Rockset for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Rockset connection.

Real-time

Two-way sync

Changes in Apollo.io or Rockset instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Apollo.io or Rockset data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Apollo.io or Rockset record.

Observability

Monitoring

Track your Apollo.io ⇄ Rockset sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Apollo.io and Rockset.

How the Apollo.io and Rockset connectors work

Apollo.io

Integration surface
REST API
Authentication
API key (passed in request headers); master keys unlock account-wide endpoints
Change detection
Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
Capabilities
read · write
Rate limits
Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls

Rockset

Integration surface
REST API (SQL over HTTP, plus a document Write API)
Authentication
API key
Change detection
Polling via SQL queries on timestamp fields; ingestion-side change capture is handled by Rockset's managed source connectors
Capabilities
read · write
How it works

How to connect Apollo.io to Rockset — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Apollo.io and Rockset with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Apollo.io connected
    Rockset connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Apollo.io and Rockset objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Apollo.io ⇄ Rockset
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Apollo.io Rockset
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Apollo.io and Rockset integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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ISO 27001
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GDPR
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Apollo.io and Rockset.

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