Real-time
Two-way sync
Changes in QuickBooks or Rillet instantly reflect in both systems. No stale data, no manual imports.
Accounting and finance
QuickBooks to Rillet integration — real-time, two-way sync
Keep QuickBooks and Rillet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from Mulesoft
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Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
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Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect QuickBooks and Rillet
Keep the customer, invoice, and payment records that QuickBooks and Rillet share consistent in real time, whether the two systems split your finance stack or one is replacing the other.
Two finance systems in one company usually means one of two setups. Either the systems divide the work, with one issuing invoices or serving a business unit while the other holds the books, or one is on its way out and both must stay accurate during the transition. In both cases, the customer, invoice, and payment records the two systems share start to drift the moment updates are keyed twice or moved by hand.
Stacksync syncs Credit memos, Customers, Invoices, Payments in QuickBooks with Charge, Reimbursement, Custom Field, Account in Rillet bi-directionally and in real time. A record created or corrected in either system appears in the other within seconds, with field-level mapping and conflict resolution in place of CSV exports and nightly batch jobs.
That matters most at close. When both systems agree on who was billed, what was paid, and what is outstanding, reconciliation stops being a hunt for which copy of the truth is current.
Common use cases
- Push bills and vendor data from procurement systems into QuickBooks for AP processing.
- Reconcile payment-processor payouts against QuickBooks transactions.
- Push billing events from a product or usage-metering system into Rillet for revenue recognition.
- Sync AR and collection status back to customer success tools ahead of renewals.
Where QuickBooks issues invoices and Rillet holds the books
Invoices and payments recorded on the billing side land in the system of record automatically, so revenue is captured once and correctly.
Parallel run during a migration
When one system is replacing the other, keep both live and matching through the cutover, so no transaction falls between the last export and go-live.
One customer master
A customer's name, billing details, or payment terms corrected in either system update the other immediately, so the next invoice always uses current information.
What you can sync between QuickBooks and Rillet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| QuickBooks objects | Rillet objects | |
|---|---|---|
| Vendors Supplier records aligned with purchasing and spend tools | Invoice Payment Synced with incremental and full sync per the Stacksync docs. | |
| Items Products and services referenced on invoice and bill lines | Charge Synced with incremental and full sync per the Stacksync docs. | |
| Accounts The chart of accounts, mirrored so external postings map to the right ledger lines | Reimbursement Synced with incremental and full sync per the Stacksync docs. | |
| Journal entries Manual postings exported for consolidated financial reporting | Custom Field Synced with incremental and full sync per the Stacksync docs. | |
| Estimates Quotes that convert to invoices, synced with CRM quoting flows | Account Synced with incremental and full sync per the Stacksync docs. | |
| Purchase orders Procurement documents synced with inventory and ordering systems | Customer Synced with incremental and full sync per the Stacksync docs. |
What ships with QuickBooks ⇄ Rillet
Connect QuickBooks and Rillet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every QuickBooks–Rillet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever QuickBooks or Rillet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single QuickBooks or Rillet record.
Observability
Monitoring
Track your QuickBooks ⇄ Rillet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between QuickBooks and Rillet.
How the QuickBooks and Rillet connectors work
QuickBooks
- Integration surface
- REST API (QuickBooks Online)
- Authentication
- OAuth 2.0
- Change detection
- webhooks for entity change events, plus a Change Data Capture query operation for pull-based deltas
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- subject to per-realm API request limits
Rillet
- Integration surface
- REST API (OpenAPI-specified, with production and sandbox environments)
- Authentication
- API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync
- Change detection
- Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h)
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Subject to the platform's API rate limits.
How it works
How to connect QuickBooks to Rillet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate QuickBooks and Rillet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
QuickBooks
connected
Rillet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the QuickBooks and Rillet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · QuickBooks ⇄ RilletCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
QuickBooks RilletCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
QuickBooks and Rillet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between QuickBooks and Rillet: authenticate both systems, choose the objects to sync (such as QuickBooks's Vendors and Items), map fields visually, and changes propagate both ways in milliseconds — no code required.
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On the QuickBooks side: Credit memos, Customers, Invoices, Payments, plus custom fields where QuickBooks exposes them. On the Rillet side: Charge, Reimbursement, Custom Field, Account. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for QuickBooks and Rillet: Where QuickBooks issues invoices and Rillet holds the books; Parallel run during a migration; One customer master. Invoices and payments recorded on the billing side land in the system of record automatically, so revenue is captured once and correctly.
-
QuickBooks: REST API (QuickBooks Online). Authentication: OAuth 2.0. Rillet: REST API (OpenAPI-specified, with production and sandbox environments). Authentication: API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync. Stacksync manages authentication, retries, and rate limits on both sides.
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QuickBooks: Updates must include the record's current SyncToken; stale tokens are rejected, giving built-in optimistic concurrency control. Rillet: Only 17 documented objects are supported. Stacksync's field mapping accounts for these differences between QuickBooks and Rillet without custom code.
SECURITY
Security teams love Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 386 integrations available for QuickBooks and Rillet.
Popular · 8 of 386
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QuickBooks ⇄ Hyperline -
QuickBooks ⇄ Pigment -
QuickBooks ⇄ Stripe -
QuickBooks ⇄ Workday -
Rillet ⇄ Chargebee - Rillet ⇄ Hyperline
- Rillet ⇄ Pigment
- Rillet ⇄ Stripe
No integrations match .
