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Business productivity ⇄ CRM

eClinicalWorks to Vtiger CRM integration — real-time, two-way sync

Keep eClinicalWorks and Vtiger CRM in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect eClinicalWorks and Vtiger CRM

Sync what happens in eClinicalWorks with the customer records in Vtiger CRM, in real time and in both directions.

The CRM is supposed to be the record of every customer relationship, but customer-relevant information also accumulates in the other tools a team runs. Whatever eClinicalWorks holds or produces that touches a customer, whether conversations, payments, replies, enriched data, or notes, the CRM only benefits if it arrives without someone copying it over.

Stacksync connects Patients, Appointments, Encounters, Practitioners in eClinicalWorks to Sales Orders, Invoices, Campaigns, Contacts in Vtiger CRM with bi-directional, real-time sync. Activity and record changes in eClinicalWorks update the matching contact or account in Vtiger CRM, and CRM data flows the other way wherever eClinicalWorks can store and use it.

Common use cases

  • Sync patient demographics and appointments into a CRM so patient outreach and intake teams work from current data.
  • Land encounter and billing-context data in a warehouse for utilization and revenue-cycle reporting.
  • Two-way contact and organization sync between Vtiger and a billing or ERP system.
  • Sync Cases to an external help desk or engineering tracker so support and product teams work from the same tickets.

Where eClinicalWorks runs outreach

Prospects, sends, and replies sync into Vtiger CRM, keeping lead status current without manual imports.

Where eClinicalWorks supplies contact or company data

Enriched fields land directly on records in Vtiger CRM, and refreshes keep them from going stale.

Where eClinicalWorks processes payments

Charges, refunds, and subscription changes appear on the account in Vtiger CRM, so revenue context lives with the relationship.

What you can sync between eClinicalWorks and Vtiger CRM

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

eClinicalWorks objects Vtiger CRM objects
Observations Labs and vitals, delivered via FHIR resources or HL7 ORU result messages. Sales Orders Order records between quote and invoice, synced to fulfillment systems.
Medications Prescription and medication-list data within the patient record. Invoices Billing documents pushed into accounting software.
Allergies Allergy and intolerance entries in the clinical record. Campaigns Marketing campaign records tied to leads and contacts.
Immunizations Vaccination history exposed for registries and patient apps. Contacts Person records linked to organizations; a core target for two-way contact syncs.
Documents Clinical notes and attachments referenced from the chart. Organizations Company and account records.
Diagnostic reports Structured result reports grouping observations for a study or panel. Leads Unqualified prospects that convert into contacts, organizations, and opportunities.
What ships with eClinicalWorks ⇄ Vtiger CRM

Connect eClinicalWorks and Vtiger CRM for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every eClinicalWorks–Vtiger CRM connection.

Real-time

Two-way sync

Changes in eClinicalWorks or Vtiger CRM instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever eClinicalWorks or Vtiger CRM data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single eClinicalWorks or Vtiger CRM record.

Observability

Monitoring

Track your eClinicalWorks ⇄ Vtiger CRM sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between eClinicalWorks and Vtiger CRM.

How the eClinicalWorks and Vtiger CRM connectors work

eClinicalWorks

Integration surface
FHIR R4 REST API plus HL7 v2 interfaces (ADT, SIU, ORU) through an interface engine
Authentication
OAuth 2.0 / SMART on FHIR for the FHIR API; site-configured credentials for HL7 interface connections
Change detection
HL7 interface feeds push event messages as they occur; the FHIR API is polled
Capabilities
read · write
Rate limits
Subject to the platform's API rate limits and interface throughput agreements

Vtiger CRM

Integration surface
REST API
Authentication
HTTP Basic with username and access key
Change detection
Polling on record modified timestamps; workflows can fire outbound HTTP calls on record events
Capabilities
read · write · webhooks
Rate limits
Subject to the platform's API rate limits, which vary by edition.
How it works

How to connect eClinicalWorks to Vtiger CRM — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate eClinicalWorks and Vtiger CRM with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    eClinicalWorks connected
    Vtiger CRM connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the eClinicalWorks and Vtiger CRM objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · eClinicalWorks ⇄ Vtiger CRM
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    eClinicalWorks Vtiger CRM
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

eClinicalWorks and Vtiger CRM integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for eClinicalWorks and Vtiger CRM.

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