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Database ⇄ CRM

Airtable to Apollo.io integration — real-time, two-way sync

Keep Airtable and Apollo.io in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Airtable and Apollo.io

Treat Apollo.io like part of your database: its records live in Airtable as real tables, and writes in either place sync to the other in seconds.

Product and engineering teams constantly need CRM data, and the CRM API is a poor way to get it: rate limits, pagination, custom objects, and integration code that breaks when an admin renames a field. What they actually want is the data in Airtable, where it can be queried and joined like everything else.

Stacksync mirrors Tasks and calls, Custom fields, Contacts, Accounts from Apollo.io into Views, Linked records, Attachments, Collaborators in Airtable with real-time, bi-directional sync. Read CRM records with plain queries; write updates from your application and they appear in Apollo.io with validation intact. Go-to-market teams keep working in the CRM, engineers keep working in the database, and neither has to think about the other.

Common use cases

  • Land sequence enrollment status and outcomes in a warehouse for outbound performance reporting.
  • Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
  • Write cleaned records edited in Airtable back to the source system of record, keeping both sides consistent in near real time.
  • Use Airtable as a lightweight front end for product catalogs or inventory stored in an ERP or warehouse database.

Internal tools without API code

Back-office apps read and write the synced tables; Stacksync handles the Apollo.io API, limits, and retries.

Trigger workflows from CRM changes

Field and stage updates in Apollo.io arrive as row changes in Airtable, ready to drive jobs and notifications.

Query the CRM like a database

Accounts, contacts, and custom objects from Apollo.io become tables in Airtable you can join with application data directly.

What you can sync between Airtable and Apollo.io

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Airtable objects Apollo.io objects
Linked records Cross-table references that carry relationships between synced tables. Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync.
Attachments File fields exposed as expiring URLs that syncs can mirror to other systems. Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields.
Collaborators User fields useful for mapping record ownership to accounts in a CRM or database. Accounts Company records with firmographic attributes, matched to CRM accounts during sync.
Bases Top-level containers; each base has its own API endpoint and schema. People (database records) Prospects from Apollo's global database, pulled into downstream systems once enriched or saved.
Tables Map to sync tables; schema is readable through the base metadata endpoints. Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked.
Records The row-level unit created, updated, and deleted during syncs, identified by rec-prefixed IDs. Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record.
What ships with Airtable ⇄ Apollo.io

Connect Airtable and Apollo.io for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Airtable–Apollo.io connection.

Real-time

Two-way sync

Changes in Airtable or Apollo.io instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Airtable or Apollo.io data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Airtable or Apollo.io record.

Observability

Monitoring

Track your Airtable ⇄ Apollo.io sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Airtable and Apollo.io.

How the Airtable and Apollo.io connectors work

Airtable

Integration surface
REST API (per-base Web API plus metadata and webhooks endpoints)
Authentication
OAuth (Airtable OAuth grant to specific bases or all resources); the authorizing user must have a `creator` role, since only creator roles can create webhooks
Change detection
Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks); formula fields don't emit change events and are re-synced every hour
Capabilities
read · write · CDC · webhooks
Rate limits
The Web API enforces a per-base limit of 5 requests per second.
Airtable setup guide

Apollo.io

Integration surface
REST API
Authentication
API key (passed in request headers); master keys unlock account-wide endpoints
Change detection
Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
Capabilities
read · write
Rate limits
Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls
How it works

How to connect Airtable to Apollo.io — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Airtable and Apollo.io with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Airtable connected
    Apollo.io connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Airtable and Apollo.io objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Airtable ⇄ Apollo.io
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Airtable Apollo.io
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Airtable and Apollo.io integration FAQ

SECURITY

Security teams love Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 386 integrations available for Airtable and Apollo.io.

Popular · 8 of 386
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